Asset library

Manage asset details

Edit the name, description, alt text, tags, and channels of an asset, and see where it is used.

Key features

  • Edit the name, folder, description, and alt text of an asset
  • Translate descriptions and alt texts into your channel languages
  • Add tags and channels to drive on-site experiences
  • See which products use the asset and link it to more products
  • Copy the URL, download, or replace the file

Quick guide

  1. Go to Asset library.
  2. Click an asset, or open Actions on the asset and select View details.
  3. Edit the fields you want to change.
  4. Click Save.

Asset details

The details view shows a preview of the asset and the fields you can edit.

FieldDescription
NameThe name of the asset.
FolderThe folder the asset belongs to. Select No folder — uncategorised to remove it from a folder, or click New to create a folder. Optional.
DescriptionA description of the asset. Optional.
Alt textA description of the image for screen readers. Optional.
TagsTags used to group and find assets. Optional.
ChannelsThe channels the asset is used in. Optional.
Add alt texts to your images. Alt texts make your storefront accessible to people who use screen readers.

File information

The details view also shows read-only information about the file:

FieldDescription
TypeThe asset type, for example Image, PDF, or File.
SizeThe file size.
CreatedThe date the asset was uploaded.
ModifiedThe date the asset was last changed.
Created byThe user who uploaded the asset.

Translate descriptions and alt texts

You can add a description and an alt text for each language in your channels.

  1. Click Translations next to Description or Alt text.
  2. Enter the text for each language.
  3. Click Save.
The dialog shows how many languages are filled, for example 0 of 6 languages filled. The default language is marked Default.

Link an asset to products

The Where it's used section lists the products that use the asset.

  1. Click Link to product.
  2. Select how to link the asset in Link as: Image or File.
  3. Add the products you want to link the asset to. You can add products in two ways:
    • Add by search - Search by name, article number, or product ID, and select the products.
    • Add by pasting ids - Paste article numbers or product IDs, separated by commas, spaces, or new lines. Click Select.
  4. Check the selected products. Click × to remove a product from the selection.
  5. Click Link to 1 product. The button shows the number of products you selected.
OptionDescription
ImageLinks the asset as a product image.
FileLinks the asset as a product file, such as a manual or a data sheet.
When you paste ids, select Add to add the products to your current selection, or Replace to replace your current selection.

To remove a link, click Remove link on the product in Where it's used.

To link many assets to products at once, use Bulk actions.

Copy, download, or replace the file

Use the buttons above the asset details:

ButtonDescription
Copy URLCopies the URL of the asset.
DownloadDownloads the file.
ReplaceUploads a new file to replace the current one.

Move an asset to trash

  1. Open the asset.
  2. Click Move to trash.

You can restore the asset from trash for 30 days. See Trash.

Upload assets

Add images, videos, documents, and other files to the asset library.

Organize assets in folders

Group assets in folders and subfolders to keep the asset library organized.