Price lists

Create price list

A price list is a set of prices for a specific customer or group of customers. Price lists can be assigned to accounts and specific buyers, enabling tailored pricing strategies.

Key features

  • Global rules, enabling efficient pricing strategies.
  • Volume based pricing
  • Smart pricing calculations, with options to base list prices on either discount or margin.

Quick guide

  1. In Geins Studio, navigate to the Wholesale > Price lists section and click New price list in the upper right corner
  2. Create the price list by filling in the required details and clicking Create price list
  3. Go to Products & Pricing to add products to the price list and set their prices.
  4. Save the price list, then go to the account you would like to assign the price list to, and select it from the list.

Create a new price list

Price VAT configuration

This setting determines whether the prices you enter include or exclude VAT. The setting cannot be changed after the price list is created.

This VAT setting is for creation of the price list. How and if VAT is shown to the customer depends on the channel settings and conditions such as the customer's location and tax status.

Price list details

When creating a new price list, you will need to provide the following details:

  • Name: A descriptive name for the price list.
  • Channel: The sales channel the price list will be associated with. Available currencies will depend on the selected channel.
  • Currency: The currency in which the prices are listed.

Additional options

  • Enforce price list prices: If enabled, the price list's prices will override lower available prices such as campaigns and sale prices.

Create the price list

Click Create price list to create the price list with the provided details.

Products & Pricing

Once you have created your pricelist, you can add products and set their prices.

You must add products to the pricelist before setting prices

Product selection

In the product selection area, you can add products to the price list in two ways:

  1. Quick add: Use the search field and select products from the dropdown. Search on either product name or ID.
  2. Use the product selector: Click browse and select products from the catalog.

Adding a brand or catalog is a static action. Only products that are already in the category or brand will be included in the price list. If products are added to the category or brand after the price list is saved, the new products will not be included in the price list automatically.

Set list prices

There are three ways to set prices in the price list:

  • Base rule (global)
  • Manually (per product)
  • Volume pricing (global and per product)

Base rule (global)

A base rule allows you to change the prices of all products in the price list at once. You can set it either as a fixed percentage-based or margin-based.

When using the base rule, you can choose to apply the change to all products or only the products that don't have a manually set price.

  • Apply: The adjustment will only be applied to products that do not have a manually set price.
  • Apply and overwrite: The adjustment will be applied to all products in the price list.
If a base rule is set, all products added will also have the base rule applied, unless a manual price is set on the product.

Manually (per product)

On product level, you can set individual prices for each product in the price list table. To do so just enter the desired price or percentage in the Price list price, the Discount or Margin columns for the specific product. When you leave the field, the other fields will be updated accordingly.

Read more about price list calculations here: Price list calulations.

Volume pricing (global or per product)

You can set up volume-based pricing by defining quantity-based price breaks either globally, or individually per product.

Add global price breaks for volume pricing:

  1. Under Global rules, click on Volume pricing
  2. Choose to calculate the percentage based either on discount or margin.
  3. Click Add price break and set the desired quantity and discount or margin.
  4. Click Apply or Apply and overwrite if you want to overwrite existing price breaks set on the product level.
Calculations on margin or discount can't be mixed. If you want to change the calculation method, all existing price breaks will be removed and you will have to re-add them using the desired method.

Add price breaks on product level:

  1. Click on the + in the Vol. pricing column
  2. Under Product volume pricing, set the desired price breaks by specifying the quantity and either the discount, margin, or price.
  3. Click Apply

The number of price breaks is shown in the Vol. pricing column. To edit these,
click on the edit icon next to the number.

The product price breaks apply only to that specific product. If you add a price break with the same quantity as a global break, it will override the global one.

Price calculations

Prices in the price list are based on value added in the Price list price column (inc or ex VAT depending on the pricing settings). The value can also be calculated using the discount or margin fields, where you set a percentage that will calculate the price list price.

Read more on price calculations in this article: Price list calculations

Assignment and priority

When the price list is ready, you can assign it to a specific account or buyer. Go to the account you want to assign the price list to, click on the Price list tab and use the quick add field to find and add the price list.

Upon saving, the price list updates will be applied within a maximum of 5 minutes.

Buyers

A buyer is a customer that is associated with an account.

Price list calculations

An overview of how price calculations are handled within the wholesale module.